Why Are Top Agents Ditching Traditional Transaction Management Software?

Before we dive in, let’s answer three crucial questions.

Q1. What software/tools do you use as a real estate agent?

As a real estate agent, you might be using a variety of tools, including:(may represent in image)

CRM and Lead Generation Tools: Followup Boss, Lofty, and Moxiworks are popular choices for managing client interactions and generating leads.

General Project Management Tools: Tools like a simple whiteboard, checklists, spreadsheets, Asana, Monday or Trello to help manage agent & team tasks and projects.

Brokerage/Transaction Management Software: These tools, such as Skyslope, Brokermint, Dotloop, and Paperless Pipeline, are designed to manage contract files, checklists, and compliance requirements set by brokerages or states. 

Q2. Do these tools cater to all your needs as an Agent/Team?

The answer is often NO. Here’s why:

CRM and Lead Generation Tools: These tools manage interactions with potential and current customers but lack comprehensive deal management capabilities.

Brokerage/Transaction Management aka Compliance or Files Management: These tools are primarily designed to run a brokerage efficiently, focusing on contract files, compliance checklists, and state requirements. While real estate agents are users, these tools don’t fully cater to their unique needs of managing all the tasks to close the deals.

General Project Management Tools: While these tools assist in managing projects and tasks effectively, they are not specifically tailored to the real estate business.

• Generic tools lack the details of the Real Estate industry

• Agents must have skills & time to customize these tools
• Clients & Partners can’t get any visibility (not very professional)

Q3. Is there a gap between these tools?

ABSOLUTELY. These tools were traditionally created for different purposes, and real estate agents have had to adapt to them over the years because there were no better alternatives. However, a shift is now happening as top agents are ditching these traditional tools in favor of more comprehensive solutions.

What is Deal Management?

Deal management involves overseeing and coordinating all aspects of a real estate deal with all parties involved, including buyers, sellers, agents, transaction coordinators (TCs), and team members. It is a comprehensive solution designed to optimize the entire lifecycle of a real estate deal, from initial contact to closing that meets the needs of modern real estate professionals.

Deal Management Software

Deal management software provides a systematic way to track, manage, and monitor the progress of deals through each stage of the pipeline. By automating key tasks and processes, it helps individual agents and teams close more deals in less time while providing visibility into deal progress and performance.

FOR AGENTS, BY AGENTS

Trackxi is a true agent centric deal management platform focusing on what agents and teams do every day and what buyers and sellers really care about.

Typical Features Include:

Task Tracking

Create, assign, and monitor tasks effortlessly with interactive dashboards and visualizations. Stay organized and on top of your responsibilities with automated reminders and a task calendar.

• Interactive Dashboards: Always know what to do next with intuitive dashboards.
• Automated Reminders: Never miss a task or a deadline with notifications for upcoming tasks.
• Task Calendar: Plan and manage tasks in advance.

Transaction Tracking

Easily track each transaction’s progress, prioritize tasks, and ensure smooth coordination among all parties involved.

• Comprehensive Overview: High-level view of all transactions and their status.
• Progress Tracking: Monitor each deal’s progress through various stages.
• Coordination Tools: Seamless communication and collaboration.

Prospect Management (CRM)

Oversee the entire client journey from lead generation to closing with a built-in, user-friendly CRM.

• Client Tracking: Manage all client interactions and track their journey.
• Real-Time Updates: Keep clients informed with a customizable client portal.
• User-Friendly Interface: Intuitive and simple CRM tailored for real estate.

Annual Business Planning, Target setting, Reporting and Analytics

Comprehensive reporting tools provide critical business insights to help you make informed decisions.

• Target vs. Actual Tab: Set and track progress towards targets.
• Commission Tab: Visualize total commission earned and export data.
• Overview Tab: Access key metrics like prospect count and transaction status.

Email and Calendar Integration

Send and receive emails directly from Trackxi and sync tasks with your calendar to manage your schedule effectively.

• Email Integration: Centralize all your communications.
• Calendar Integration: Sync tasks and appointments seamlessly.

Document Management

Handle all paperwork associated with real estate transactions efficiently. Store, organize, and share documents securely.

• Secure Storage: Keep all transaction-related documents in one place.
• Easy Sharing: Share documents with team members, clients and all parties in the transaction effortlessly.
• Organized Filing: Maintain a clear and accessible document trail.